|
Step
|
Responsible
|
Timeframe
|
Due Date for 2007 Election
|
| Recruit volunteers
for Nominating Committee |
Nominations Chair
|
3 months prior to
election |
Sept-Oct 2007
|
| Nominating Committee
meets to determine dates and assign tasks |
Nominations Chair
|
2 months prior to
election |
October 2007
|
| Send email to
Chapter members informing them of board vacancies and asking for
volunteers to fill them and send professional bios to Nominating
Committee members |
Nominations Chair
|
2 months prior to
election |
October 6, 2007
|
| Announce at Chapter
meeting the Nominating Committee members for the upcoming board
elections. Candidates will send bios to Nominating Committee
Members. |
Nominations Chair
|
Meeting prior to
Annual meeting |
October 2, 2007
|
| Due date for
potential candidates to contact Nominating Committee
|
Nominating Committee
|
5 wks prior to
election |
October 31, 2007
|
| Develop interview
questionnaire |
Nominating Committee
|
5 wks prior to
election |
October 31, 2007
|
| Screen Bios and
arrange candidate interviews |
Nominating Committee
|
5 wks prior to
election |
October 31, 2007
|
| Interview and
validate candidates |
Nominating Committee
& Board Members |
5 wks prior to
election |
November 3-4, 2007
|
| Provide candidate
information to site webmaster and Newsletter editor for November
publication |
Nominating Committee
|
4 wks prior to
election |
November 5, 2007
|
| Post candidate bios
on Chapter website |
Webmaster
|
3 wks prior to
election |
November 11, 2007
|
|
Send email
describing the election process and candidate lineup to members.
Guidelines for voting:
- Must be member in good standing
- Must be present at Annual meeting
- Physical ballot distributed at meeting
|
Nominations Chair
|
3 wks prior to
election |
November 12, 2007
|
|
Prepare numbered
ballots and list of members to track who has gotten a ballot on
the night of the election
Note: we will not track the member’s ballot number, only that
they have received a ballot |
Nominating committee
|
2 wks prior to
election ( Dec 3, 2007 ) |
By Nov 20, 2007
|
|
Step
|
Responsible
|
|
Distribute numbered ballots at the annual meeting to (only)
members as they arrive. Candidates give brief overview of their
qualifications and reasons for running. |
Nominating Committee
12/4/2007 |
|
Candidates are asked to sit at the rear of the room so
Nominating Committee has easy access to inform them of results
|
Candidates
12/4/2007 |
|
Members
vote using ballot provided |
Members
12/4/2007 |
|
Collect
Ballots and tally votes:
One person counts vote and two people tally for
cross-checking purposes.
In the event of a tie, board members vote to break the tie
|
Nominating Committee
12/4/2007 |
|
Notify
candidates |
Nominating Committee
12/4/2007 |
|
Give
results to President |
Nominating Committee
12/4/2007 |
|
Announce results and introduce new board members |
Nominations Chair
12/4/2007 |
|
Post
results on web site |
VP
Communications - WebMaster 12/9/2007 |
